Cudworth Businesses & Community Together  Meeting Minutes June 2019 & AGM

Meeting Minutes Banner Mar 2019

AGM / Meeting minutes – Thursday 30th May 2019

Attending:

Chris Fox, Andrew Scattergood, Tina Heaton, Julia Keeling, Kerry Barker, Sue Scotcher, Simon Davey, Jason White (The Civic’s Community Officer), David Gill (North East Area Community Development Officer)

Apologies:

Jonathan Davis, Sally Bean, Chris Dylla, Rowena Butteriss, Chloe Roberts, Janice Ennis, Charlie Wraith MBE, Joe Hayward

Welcome:

CF welcomed everyone to the A.G.M. and thanked everyone for coming. He gave apologies (above).

A.G.M. Schedule

CF opened the meeting and thanked everyone for attending and their efforts over the past year. As this was the first ever CBCT AGM there was no requirement to address the minutes or matters arising from the previous AGM.
CF presented the Annual Report to those in attendance and welcomed comments and questions or which none were forthcoming.

The accounts were presented and it was confirmed that these had been independently checked and verified. TH commented that the account commented very favourably on their accuracy and clarity.

The process of election for the management committee took place. Proposals, confirmations, and outcomes are set out as below:

Election of Management Committee

Chairperson: Chris Fox
Proposed: Charlie Wraith MBE
Seconded: Andrew Scattergood

Secretary: Andrew Scattergood
Proposed: Chris Fox
Seconded: Kerry Barker

Treasurer: Postponed due to absentee(s)
Will be raised prior to the next CBCT meeting on 27.06.19 and actioned at the meeting.

Advisory board members to be raised at the A.G.M.
1. Tina Heaton (Current advisory member).

With regards to the final agenda items, no new motions were raised and no amendments to the constitution were made.

CF highlighted that a printed copy of the Annual Report 2018 would be supplied on request and/or would be available to view on www.visitcudworth.co.uk from July 2019.

CBCT Minutes

Correspondents

CF highlighted that our communication with Mike Dawson continues and that we have featured in the free local magazine recently. Unfortunately the distribution of the last copy did not reach Cudworth but CF resolved to continue with copy for the publication as it serves as good marketing tool.

AS highlighted that he continued to keep in contact with local artist Melvin Dickinson with a view to keeping him informed of projects going forward. Melvin has been asked to begin producing stone faces for use in advertisements and future projects. Melvin will also feature in our second walking map.

Jason White was introduced to the group and suggest that he could speak at the end of the meeting

CF highlighted our ongoing work with Cliff Gorman and it is hoped that this relationship will continue in to the future.

KB highlighted that she had advertised the A.G.M. in last week’s Barnsley Chronicle in the Community News section

Treasurer’s Action Points April & May 2019

CF presented the accounts to the group. The key aspects of these are set out below:

Outgoing April & May 2019: £116.78
(Website hosting x 2 & Accounts Independently checked @ £100.00)

Outgoing Total Year 2019: £322.71

 Funds In April & May 2019: £897.94
March Co-op Grant (1st Payment May 2019): £402.94 (Christmas Fair)
Cudworth Bunny Trail Business Sponsors: £250.00 (£50.00 to collect)
Easter Raffle: £88.00
Collection Boxes: £182.00

Funds In Total Year 2019: £1197.94

Accounts Total: £3039.73
£1000.00 Ringfenced: Cudworth Christmas Lights
Total: £2039.73

CF highlighted that fund raising was still the main priority for the group for the foreseeable future. He highlighted that there is a shortfall of £500.00 for the Christmas Fair and we’ll need to raise additional funds for the 2nd & 3rd Walking Maps (Calendar Sales and collection tubs/raffles).

CF highlighted that the quickest way of doing this in the short term was the collection tubs in the Co-op and dates were circulated for members to assist with this.

CF highlighted that he had applied for a Cudworth Ward Alliance Grant of £500.00 and that this had been successful. The entire group would like to minute their thanks for the on-going support of the Cudworth Ward Alliance in this regard.

Calendar & Photography Competition

CF presented a mock up version of the proposed calendar for this year. He also highlighted the fact that at least two of the local primary schools has submitted photographs for the competition. CF highlighted that he would print off all submissions for judging in the next meeting and that we are looking for the final version to go to print on the 6th July.

Cudworth Bunny Trail

CF highlighted that the final version of the leaflet had now been printed and that AS would contact schools and distribute this w.b. 17th June. CF highlighted that final versions of bunnies would be distributed to this year’s shops on Saturday 15th June. It was encouraging that the cost associated with printing of the leaflets had been largely covered by the shop contributions.

Cudworth Christmas Fair 2019

Cudworth Ward Alliance have awarded us a grant of £500.00. We’d like to extend our thanks to them and their logo will be represented on all marketing material for the event. CF highlight that he would be looking to book the stalls by 1st July and the costing with the current proposed supplier was £823.00. As collection was an issue last year we are aiming to liaise with DG in order to arrange for these to be dropped and collected at Bow Street Council Offices.

The barriers will need booked in for drop off Friday 22nd to go up overnight. CF resolved to chase up a confirmation from the council regarding this.

Remembrance Light

SD was in attendance and presented a total of £1330.00 to CF. This was to cover the cost of the soldier light with an additional contribution to be used towards the CrowdFunder appeal for the purchase of the Poppy light. All group members extended their thanks and appreciation for all SDs efforts. AS highlighted that we wanted to coordinate an event with the three local primary schools in order to compliment the switching on of the two lights. It was suggested that each school would be presented with around 10 wooden silhouettes to add their own information on a fallen member of the armed forces from Cudworth.

Cudworth Walk

Initial drafts of the Carlton Marsh circular walk (map 1) have gone to print. As highlighted the fact that he intended to distribute initial versions of these to the three local primary schools so that they could do a ‘test run’ in order to address any potential issues. AS and CF are due to complete a second walk of the proposed Cudworth Stone Faces map (map 2) on Monday 17th June. Following this it is hoped that this can go to print in early July for a summer launch.
CF is due to meet with local carpenter to discuss prices relating to signs and boards for use on the walks. CF also stated that he would explore other supplies in order to get comparative prices and report back a the next meeting.
Both and CF and TH mentioned the pursuit of Wellbeing funding and it was hoped that we would have an outcome in relation to this ahead of the next meeting. It was proposed that this money would potentially go towards the purchase of sign markers and information boards for use on the Cudworth community walks.

Sheffield Hallam University Venture Project update

Following the visit by CF and AS to SHU last month the student group were charged with producing an installation based on Cudworth. AS attended the unveiling where the installation was exhibited in the Winter Garden in Sheffield city centre. The piece was quite abstract in nature and although it did seem to attract some attention on the night it was not deemed suitable for display in the village.

Cudworth in Canada Link Up

We are yet to receive any response from our letter and information pack sent on 23rd March. Although we are aware that the letter has been received (9th April) it is hoped that we will be able to forge some kind of link.

Tea in the Park

It was confirmed that Tea in the Park takes place on Saturday 20th July and that we would be in attendance. It was proposed that we would run a tombola on this years stall and that all prize donations should be dropped off at Wishes. AS stated that we would also hope to start selling our Cudworth calendar and continue to promote our projects. CF highlighted that we would need volunteers on the day

CBCT Christmas Projects

Gingerbread Person Trail / Christmas Window Display Comp

KB confirmed that this year’s Christmas window display would take place again this year. It was proposed that the same format and judging panel would also be utilised. KB highlighted that a flyer had been designed and would go to print ahead of distribution next month. KB stated that she wanted to give business owners sufficient notice of the event this year and set out the theme more clearly which is:
Theme: “Silver Bells” by Bing Crosby
“Silver bells, silver bells It’s Christmas time in the city”

KB also stated that four different prize categories would make up this year’s competition. These were:
1. Shops
2. Food/Services
3. Charity
4. Peoples Choice

KB also stated that there will be an “Overall Winner” & “People’s Winner” with judging taking place on Wednesday 27.11.19. Once the flyers arrived, KB committed to distributing these around the high street.

Given the time constraints of the AGM it was proposed that discussions relating to the Gingerbread Person Trail would take place at the CBCT Meeting July 2019.

CF confirmed that contact has been made with Gemma Buckley regarding the Christmas shoe box appeal and we are committed to helping promote the project and set up drop off points. This also be discussed in more detail at the CBCT Meeting July 2019.

Celebrating Cudworth Month – July 2020

Jason White introduced a range of projects and events in relation to Barnsley Civic as well as additional projects around the community. He indicted that as part of his current role, Cudworth falls under his remit to promote community engagement and examples of previous events were discussed. The group also discussed a range of potential ideas for Celebrating Cudworth Event and highlighted several venues for future projects. JW stated that he would welcome any collaborative in the future including a proposed music festival of which he had been involved in the past.

Dates for CBCT diary

Saturday 15th June 2019, 11.00am: Barnsley Chronicle visiting Wishes to cover the Cudworth Bunny Trail 2019

Saturday 13th July 2019: Volunteering with collection boxes in Cudworth
Co-op, 8.30am – 2.00pm (Barnsley Chronicle attending 11.00am)

Saturday 20th July 2019: Tea in the Park, 9.00am – 4.00pm

Saturday 13th July 2019: Volunteering with collection boxes in Cudworth
Co-op, 8.30am – 2.00pm (Barnsley Chronicle attending 11.00am)

A.G.M. / Meeting finished: 7.15pm

Next meeting scheduled for Thursday 27th June 2019, 6.00pm – 7.00pm (Bow Street Offices with Joe Hayward).

Annual Report 2018

Status: Community Association.

Governing Document: Constitution.
See details below.

Registered Address:
254D Barnsley Road, Cudworth, Barnsley S72 8SS

Bank Account:
Santander
2 Triton Square, Regents Place, Central London NW1 3AN

Accountant Independent Examiner’s Report by Ian R North.
FCA Chartered Accountant North Accounting Limited.
12 Manvers House Pioneer Close Wath upon Dearne S63 7JZ
Report available on request.

Introduction
Working with the community Cudworth Businesses & Community Together’s mission is: “To make Cudworth a better place to live, work and prosper”.
The group aims to create harmony between all members of the community. Linking local businesses, schools, groups, clubs and residents to participate in programs and events that create and enhance the feeling of community.

To make improvements to the village in a bid to entice more shoppers and visitors onto our village’s wonderful high street, to promote local clubs/groups and to most of all raise community spirit.

Aims of the group
The promotion of sustainable means of achieving or stimulating economic growth and regeneration in Cudworth for the public benefit of the inhabitants of Cudworth and the surrounding areas by the provision of events, activities and facilities to enhance community involvement, cohesion and participation.

Governance

Chair: Christopher Fox

Secretary: Andrew Scattergood

Treasurer: Jonathan Davis

Advisory Board Member(s):
Tina Heaton

Membership
1. Kerry Barker
2. Julia Keeling
3. Sally Bean
4. Sue Scotcher
5. Rowena Butteriss
6. Mick White
7. Janice Ennis
8. Amy Scattergood
9. Chloe, Roberts
10. Lesley Denise
11. Noel Shaw
12. Yvonne Frost
13. Lee Bayley
14. Jason Stokes
15. Melanie Leonard
16. Ellie Douglas
17. Liz firth,
18. Laura Brooks
19. Sandi Ford
20. Nicola Wright
21. Theresa Johnson
22. Jane France
23. Chris Dylla
24. Carl Yeates
25. Craig Prince

Milestones in the accounting period

Cudworth Bunny Trail
Running from the end of June to the end of August 2018 the Cudworth Bunny Trail returned for its second year. Children and their parents were invited to follow their bunny maps to track down a series of different ceramic bunny sculptures hidden in twelve Cudworth shops and venues. The bunnies were painted by different artists, with the challenge set to find them all. Encouraging residents to explore the high street and visit new shops the Bunny Trail was nominated for a Reta award in 2018 in the best retail initiative category,

Rising Star Special Mention in the Great British High Street awards
Cudworth was recognised with special mention in the Rising Star category in Great British High Street Awards 2018 for the work Cudworth Businesses & Community Together has done to promote Cudworth as a destination for shoppers.

Cudworth Christmas Fair
An estimated 1000 people descended on Cudworth last week to visit the village’s second Christmas Fair. Organised by Cudworth Businesses & Community Together the event took place in the Co-op car park off Barnsley Road and aimed to boost footfall in the centre of the village.

There were stalls selling food, drink and crafts, and a Santa’s grotto. A local school and charities also had stalls or information stands.

CBCT Chair, Chris Fox said: “It was a great success and it’s something we will use as a foundation for future events. It was hard work, especially planning it, but the market went really well and we achieved what we set out to do – increase the numbers of shoppers.

“Around 1000 people visited and it had a knock-on effect on Barnsley Road’s other shops as it was much busier. We handed out more than 400 free selection boxes to children over the course of the day in our Santa’s Grotto and they seemed to really enjoy themselves.

“The event once again shows what can be achieved if we come together. It all helps to make Cudworth a better place to trade and visit, so it’s about linking shops together and having everyone involved going forward.”

The group was supported with a grant of £1000.00 towards the project by the Cudworth Ward Alliance which was matched with funding from CBCT.

Cudworth Christmas Lights
A real community effort involving the businesses and people of Cudworth means that the village will once again be adorned with Christmas lights during the 2018 festive period and for years to come. Working closely together since the start of the year, Cudworth Business & Community Together (CBCT), Cudworth Ward Alliance, and Barnsley Council have exceeded an initial target of £4,000 to raise just over £16,000, meaning that 32 lights were installed along the high street in late November 2018.

CBCT Chairman Chris Fox stated that “We initially began with weekly bucket collections in the Co-op and this was then helped along by a really successful Crowdfunder appeal in early summer. However, it was following a really successful meeting with Councillors Wraith and Hayward, and Barnsley council representatives from the North East Area Team that things really started to take off’.

The project subsequently began to build momentum when lampposts were offered for sponsorship among local businesses, organisations, clubs, and schools meaning that financial donors were able to select a light design along with a personalised plaque. This led to all three Cudworth primary schools being able to select a light, as well as several local families selecting particular designs and lampposts along the high street as a way of remembering loved ones. “The generosity of local people has been really overwhelming” added Chris, “from those contributing small change to our donation buckets, through to bigger businesses contributing larger sums, it has meant we have surpassed all expectations.

What is most pleasing, however, is that our community group, Barnsley Council, Charlie and Joe have worked alongside one another to pull this off. It really is a massive good news story for everyone involved but most importantly the people of Cudworth”.

Communications

Newsletter
An A5 folded leaflet was produced and distributed in Cudworth. Highlighting future projects and promoting our website, social media and meetings. The leaflet is handed out by members whilst collecting funding to not only commutate the group’s activities but to encourage new members to join. A second print run will be ordered in the Summer of 2019.

Visit Cudworth Website
Cudworth Businesses & Community Together have self funded and designed a Cudworth website: visitcudworth.co.uk to promote the groups activities, projects and events. The website also features the group’s meetings, minutes and advertises local businesses.

Barnsley Chronicle
Kerry Barker lists regular updates and meeting dates in the Barnsley Chronicle in the Community News section.

Social Media
The group have an informative and engaging Facebook page, Instagram profile and Twitter account to promote their activities and build local awareness.

Plans for the future

Cudworth Christmas Remembrance Light
After successfully working with the Cudworth community, residents, businesses, schools, groups, Councillors and the Cudworth Ward Alliance to raise over £16,000 to buy 32 new Christmas Lights for Cudworth high street we’re hoping to add one or two more light(s) to the village’s collection. A special Solider Remembrance Light and Poppy light to honour all lives lost and affected by war. The light which will take pride of place in the village along side the village’s amazing Christmas Lights.

Cudworth Community Calendar & Photography Competition
Fancy yourself as a bit of a photographer? Then we want your help. To help raise money towards our Cudworth community projects and show the world how beautiful Cudworth and the surrounding areas are, CBCT are producing a Cudworth Calendar which residents will be able to buy in Autumn 2019.

Cudworth Walking Map
CBCT love Cudworth and it’s a beautiful place to visit. Cudworth has some amazing sights and places to see. CBCT are putting together a series of easy walks suitable for all the family around the village taking in nearby attractions. Explore Cudworth Welfare Park, the Roman Bridge, the amazing stone face carvings and Carlton Marsh Nature Reserve… A nature lover’s delight! Stage one of this project is to produce a Cudworth Walking Map which will be available for free from local shops, Cudworth Library and public spaces around the village.

Cudworth Bunny Trail 2019
Running from the end of June to the end of August 2019 the award winning Cudworth Bunny Trail will return for its third year. Children and their parents are invited to follow their bunny maps to track down a series of different ceramic bunny sculptures hidden in twelve Cudworth shops and venues.

Cudworth Christmas Fair 2019
The Cudworth Christmas Fair will return in November 2019 bigger and better than ever. CBCT will have a FREE Santa’s Grotto and lots of amazing stalls selling festive gifts, crafts and yummy food.

Future Projects in Early Development

Cudworth in Canada Link Up

Gingerbread Person Trail

Christmas Window Display Competition

Christmas Shoe Box appeal

Cudworth Walking Project
Signs
Notice Boards
Improving Footpaths

New Public Area
Planters – Shops to sponsor
Melvin Dickinson – Sculptures Rock carvings
Mural on the back wall – Mining/History of Cudworth
Cudworth Walk Map Notice Board
Direction Arrow Signs/New Mile Marker – Barnsley Town Centre / Cudworth Saskatchewan – Local landmarks

Celebrating Cudworth event 2020

Principal Town Project

Constitution of ‘Cudworth Businesses & Community Together’

1) Name.
The name of the Group shall be ‘Cudworth Businesses & Community Together’.

2) Objects.
The objects of the Group will be:

The promotion of sustainable means of achieving or stimulating economic growth and regeneration in Cudworth for the public benefit of the inhabitants of Cudworth and the surrounding areas by the provision of events, activities and facilities to enhance community involvement, cohesion and participation.

3) Powers
In order to achieve its aim the Group may:
a) Raise funds
b) Open bank accounts
c) Co-operate and work in conjunction with other voluntary or charitable bodies, local or
statutory authorities and to exchange information and advice with them
d) To hire or acquire property of any kind and maintain and equip it for use;
e) To let or dispose of property of any kind;
f) Acquire and run buildings and equip and maintain them for use.
g) Take out any necessary insurance to safeguard the group and its activities.
h) Organise promotional events or activities
i)To set aside funds for special purpose or as reserves against future expenditure;
j) Do anything that is lawful which will help it to fulfill its aim.

4) Membership.
a) Membership of the Group shall be open to any individual without regards to age, disability, political or religious affiliation, race, sex or sexual orientation who is:
• interested in helping the Group to achieve its aim
• willing to abide by the rules of the Group and
• willing to pay any subscription agreed by the Management Committee, if at any time introduced.

b) The membership of any member may be terminated for good reason by the Management Committee: Provided that the member concerned shall have the right to be heard by the Management Committee, accompanied by a friend, before a final decision is made.

5) Management.
a) The Group shall be administered by a Management Committee of not less than three and not more than twelve individuals elected at the Group’s Annual General Meeting (A.G.M.).
b) The Officers of the Management Committee shall be: the Chairperson, the Treasurer and the Secretary.
c) The Management Committee may co-opt onto the Committee, up to three individuals, in an advisory and non-voting capacity that it feels will help to fulfill the aim of the Group.
d) The Management Committee shall meet at least two times a year.
e) At least three Management Committee members must be present for a Management Committee meeting to take place.
f) Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
g) The Management Committee shall have the power to remove any member of the Committee for good and proper reason.
h) The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy, provided that the maximum prescribed is not exceeded.

6) The Duties of the Officers.
a) The duties of the Chairperson shall be to:
• Chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to and
• act as the spokesperson of the Group when necessary.

b) The duties of the Secretary shall be to:
• keep a membership list
• prepare in consultation with the Chairperson the agenda for meetings of the Committee and the Group
• take and keep minutes of all meetings and
• collect and circulate any relevant information within the Group.

c) The duties of the Treasurer shall be to:
• supervise the financial affairs of the Group and
• keep proper accounts that show all monies received and paid out by the Group.

7) Finance.

a) All monies received by or on behalf of the Group shall be applied to further the aim of the Group and for no other purpose.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by two from three nominated members of the Management Committee, who will not be related.
d) The Group shall ensure that its accounts are audited or independently examined every year.
e) The Group may pay reasonable out of pocket expenses including travel, childcare and meal costs to members or Management Committee members.

8) Annual General Meeting.

a) The Group shall hold an Annual General Meeting (A.G.M.) once in every calendar year.
b) All members shall be given at least fourteen days’ notice of the A.G.M. and shall be entitled to attend and vote.
c) The business of the A.G.M. shall include:
• receiving a report from the Chairperson on the Group’s activities over the year
• receiving a report from the Treasurer on the finances of the Group
• electing a new Management Committee and
• considering any other matter as may be decided.

d) At least three members or one third whichever is the greater must be present for the Annual General Meeting and any other general meeting to take place.

9) General Meetings.

a) There shall be 2 General Meetings (excluding the A.G.M) each year.
b) All members shall be entitled to attend and vote.

10) Special General Meeting.

A Special General Meeting may be called by the Management Committee or three members to discuss an urgent matter. The Secretary shall give all members seven days notice of any Special General Meeting together with notice of the business to be discussed.

11) Alterations to the Constitution.

Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.

12) Dissolution.

The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up any assets remaining after all debts have been paid shall be given to another Group with a similar aim.

13) Adoption of the Constitution.

Until the first A.G.M. takes place the persons whose names and signatures appear at the bottom of the printed document shall act as the Management Committee referred to in this constitution.

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